A Remote Accountant for Your BusinessBacked by a team that is never away
A licensed remote accounting firm serving businesses across every region of the Kingdom. We run your accounting remotely: daily entries, reconciliations, reports, payroll and statutory returns. The work is carried out by a team with more than fifteen years of combined experience across the Big Four and multinational companies, so your books stay in order without a new hire.
Salary is not the real cost of an employee. Add social insurance, end-of-service benefit, annual leave, a desk and accounting software. Our service is a single, clear line in your expenses.
What does a remote accountant actually mean?
A remote accountant means an accounting firm that runs your books without sitting in your office — not an employee you add to your payroll, and not accounting software whose licence you have to buy. Engaging a remote accountant, sometimes called accounting outsourcing, is an arrangement in which your accounting work is handed to an external team that runs your books on a regular monthly cycle with no office attendance.
Your documents reach us electronically. We post the entries, reconcile the bank accounts, issue the reports on schedule and track statutory deadlines as they fall due. Your records and files remain your property at all times.
Is a remote accountant our employee or an external firm?
An external firm, not an employee. They are not on your payroll or your social insurance registration, and no end-of-service benefit or annual leave accrues against them. You contract with the firm on a written scope of work with defined monthly deliverables, and you pay a fee for work delivered. Your books, documents and government-platform accounts remain yours alone.
How remote accounting differs from an in-house department
Remote accounting is an arrangement in which the full accounting cycle is completed outside your premises: documents arrive electronically, entries are posted, accounts are reconciled and reports are issued on an agreed monthly schedule. What separates it from an in-house department is not where people sit, but three practical things.
First, the cost changes shape. It moves from a fixed employment commitment — salary, social insurance, end-of-service benefit, leave and accounting software — to an operating expense against delivered work, one that expands in peak season and contracts in the quiet months.
Second, the work does not stop when one person is away. Every business has a documented file and a named back-up accountant identified in advance. Statutory deadlines for returns and contributions do not move for any reason internal to the firm.
Third, each task reaches whoever is best placed to do it within the team, instead of resting on one individual's experience across very different specialisms.
The accounting judgement and the approval of the financial statements remain your responsibility. Our role is to complete the work, prepare the file and advise.
An extra employee? Or accounting work delivered?
Many businesses start out looking for someone to handle the books for a few hours a week. The sharper question is this: do you need an additional employee, or do you need accounting work delivered on time? The gap between the two options is wide, in both cost and continuity.
| Item | Full-time in-house accountant | Remote accounting outsourcing |
|---|---|---|
| Annual cost | Around SAR 74,000, including social insurance and end-of-service benefit | From SAR 14,400 |
| Nature of the commitment | A fixed employment commitment that continues through the quiet months | An operating expense against delivered work, on a clear invoice |
| Continuity during leave or resignation | The accounting cycle stops with the employee | More than one accountant knows your file, and documented procedures keep the work moving |
| Breadth of experience | One person's experience across very different specialisms | Each task reaches whoever is best placed to do it within the team |
| Flexibility of scope | Fixed; changing it means a hiring or termination process | Expands at peak and contracts in the quiet months |
| VAT and e-invoicing | Usually needs additional expertise from outside the role | Covered within the scope of work |
| Financial statements and filing on Qawaem | Usually needs another provider | Included within the scope of work |
What does a remote accountant cost compared with hiring in-house?
Our accounting outsourcing fees start at SAR 1,200 a month, while the real cost of a full-time in-house accountant exceeds SAR 70,000 a year. The difference is not the salary alone, but everything added to it that never appears in the contract.
Salary is only the visible line. Added to it are the employer's social insurance contribution, the end-of-service benefit that accrues from day one, and the workstation and accounting software licence. For an expatriate employee, the expat levy, iqama fees and medical insurance are added on top. Two worked examples follow, with every assumption stated in full so you can check them yourself.
| Item | Calculation | Annual cost (SAR) |
|---|---|---|
| Base salary | 5,000 × 12 | 60,000 |
| Social insurance contribution (employer share) | 12.75% of the subject wage | 7,650 |
| End-of-service benefit | Half a month per year | 2,500 |
| Workstation and accounting software licence | Annual estimate | 4,000 |
| Total | 74,150 — about 6,180 a month |
| Item | Calculation | Annual cost (SAR) |
|---|---|---|
| Base salary | 4,500 × 12 | 54,000 |
| Occupational hazards branch (employer share) | 2% of the subject wage | 1,080 |
| End-of-service benefit | Half a month per year | 2,250 |
| Expat levy | 800 × 12 | 9,600 |
| Work permit fee | On issue or renewal | 100 |
| Iqama fees | Annual estimate | 650 |
| Medical insurance | Annual estimate | 2,400 |
| Workstation and accounting software licence | Annual estimate | 4,000 |
| Total | 74,080 — about 6,175 a month |
Assumptions: the 12.75% social insurance rate is the one applying to employees registered under the new scheme (after 3 July 2024) during July–December 2026; it remains 11.75% for those registered before that date. The expat levy is SAR 800 a month where expatriate employees outnumber Saudi employees, and SAR 700 below that threshold. The salaries shown are market estimates used for comparison, not a job offer.
Our fees
Monthly accounting outsourcing starts at SAR 1,200 and is set precisely after the introductory call, based on three factors only: the number of monthly entries, the number of bank accounts and points of sale that need reconciling, and the number of employees on the payroll run. We give you the figure in writing within the scope of work before any commitment. No set-up charges, no consultation surcharge, no seasonal fee at the annual close.
What does an external accountant cover?
The role covers the full accounting cycle, from the daily entry through to the financial statements and returns. We agree the scope you actually need rather than a fixed package. Here is what we most often cover.
Books and daily entries
Regular posting of expenses, revenue, purchases and sales against a chart of accounts suited to your activity, with receivables and payables tracked throughout.
Bank reconciliations
Periodic reconciliation between bank statements and your records, isolating differences and suspended amounts and clearing them before they accumulate and distort the balances.
Periodic financial reports
Monthly, quarterly and annual reports showing revenue, expenses and profitability in a form fit for making decisions, not for filing away.
Payroll and related obligations
Preparing payroll runs and tracking their upload to the Wage Protection System, along with social insurance contributions and their monthly settlement.
Tax and Zakat returns
Preparing Value Added Tax returns and Zakat declarations from your own records, assembling the supporting attachments and tracking the statutory deadlines.
Financial statements and filing
Preparing the financial statements from your records and readying them for filing through the Qawaem platform, alongside budgets and monthly cash-flow tracking.
🔗 Each of these has its own detailed page: Bookkeeping · Bank Reconciliations · Payroll Management · Value Added Tax · Tax and Zakat Audits · Qawaem Financial Statements
How the service runs
We start by understanding your business and the state of your current books, then run the file on a fixed monthly schedule. You know what is delivered and when, and we track the statutory deadlines on your behalf without needing a reminder.
Introductory call and assessment
We listen to what your business does, how much activity it carries, and what is complete and what is overdue in your books, so we know the real monthly workload you need.
A written scope of work
You receive a written description of the monthly tasks, the deliverables, their delivery dates and each party's responsibilities, including a signed confidentiality undertaking, so the relationship starts on a clear shared understanding.
Handover and set-up
We take in your documents and the system access you choose to grant, set the chart of accounts and opening balances, and work through whatever has accumulated from earlier periods.
Monthly running and reporting
We complete the entries, reconciliations, reports and returns against a fixed calendar, and your monthly report reaches you through a single point of contact that replies within one working day.
Who benefits from accounting outsourcing?
Frequently asked questions
Practical questions to settle before handing your accounting to an external firm.
How much does a remote accountant cost per month?
Our accounting outsourcing fees start at SAR 1,200 a month and are set according to the number of monthly entries, the number of bank accounts, and the number of employees on the payroll run. For comparison, the real cost of a full-time in-house accountant exceeds SAR 70,000 a year once social insurance, end-of-service benefit, the workstation and accounting software are added.
We issue our invoices from an Excel file and send them as PDFs. Is that acceptable under the regulations?
The first phase of e-invoicing, generation and storage, has applied since 4 December 2021 to everyone registered for Value Added Tax, and requires the invoice to be issued and stored through a compliant e-invoicing solution. A handwritten invoice, or one prepared in a text file or spreadsheet and then printed or scanned, does not count as an electronic invoice. A tax invoice must also be issued in Arabic, even if it is issued in another language alongside, and the tax amount must appear in Saudi riyals.
When will we be required to integrate with the ZATCA systems?
Linkage and integration is the second phase of e-invoicing, applied to groups for which the Authority sets a threshold and a date for each. Group 25, announced on 24 July 2026, covers taxpayers whose VAT-subject revenue exceeded SAR 187,500 in any of 2022, 2023, 2024 or 2025 and who were not covered by an earlier group, with an integration date of 1 February 2027. The Authority notifies each targeted business at least 6 months before its date.
Do we hand you the login credentials for our ZATCA account?
No. Our role is to prepare the return, assemble its attachments and derive its figures from the books. It is then submitted from your own account with the Zakat, Tax and Customs Authority, and by your decision. We do not act as tax agents and we do not represent you before the Authority; the login credentials stay with you alone. In practice the return reaches you complete, with its figures and attachments, ahead of the statutory deadline. The same arrangement applies to the social insurance, Mudad and Qiwa platforms.
How is the confidentiality of our financial data protected?
The written scope of work includes a confidentiality undertaking signed before any document is received, and access is limited to the team assigned to your file and no one else. Documents are exchanged through a defined channel in the firm's name rather than employees' personal accounts, so the handover record stays available to you. Added to that are the professional conduct obligations arising from our professional licence issued by the Saudi Organization for Chartered and Professional Accountants.
The accountant handling our file is on leave or has left. What happens to our deadlines?
Statutory deadlines for returns and contributions do not move for any reason internal to an accounting firm, which is why the work is never built around one person. Every business has a documented file covering the chart of accounts, posting policies, documents and monthly tasks with their dates, plus a back-up accountant identified in advance who works from that same file. Correspondence runs through a single channel in the firm's name rather than an employee's mobile, so the record of communication and decisions stays available to you and to whoever takes over the file.
What stays the business's responsibility and cannot be outsourced?
In external accounting outsourcing, four things remain with the business: approving returns and submitting them from its own accounts with the authorities; signing on the bank accounts and executing payments; appointing the external party engaged to audit the statements where it is required to; and approving accounting policies and estimates such as provisions and bad-debt write-offs. The firm's role is to prepare, to ready the file, to flag deadlines and to set out the effect of each option. The decision and the signature remain with the business owner, because the statutory responsibility rests there.
When is hiring an in-house accountant a better fit than outsourcing?
An in-house accountant fits better when the daily transaction volume is large and variable and needs a decision within the working day, or when the activity calls for a continuous on-site presence such as stock counts, cash handling and collections follow-up, or when the business needs an internal separation of duties for control purposes. If the monthly volume is steady and what you need is disciplined posting, a monthly close and statutory deadlines met on time, outsourcing does the job without a fixed employment commitment.
If we decide to end the engagement, what do we receive from our books?
On ending an engagement, the business receives a complete copy of its file: the chart of accounts, the journal and general ledger up to the last working day, a trial balance closed at the termination date, the statements prepared, and the archive of documents, returns and their attachments. Electronic invoices are handed over in their original format rather than as printouts, because statutory retention requires them to remain in their original form. Responsibility for retaining the books and their supporting documents for the statutory periods stays with the business, and it is better for the engagement to end after a month is closed rather than mid-month.
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